Privacy policy

The data controller is Dr Naomi Middleton 

Dr Naomi Middleton is registered with the Information Commissioner's Office ICO: ZA807795

Dr Naomi Middleton is registered with the Health & Care Professions Council (HCPC): PYL31223

Please read below about the information my website collects.

 Cookies

This website uses cookies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

Analytics

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:
Clicks, internal links, pages visits, scrolling, searches and timestamps

I share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.

 

Website contact forms, booking forms and workshop waiting lists

No information or data from the contact or booking forms is stored by the website. 

I use the personal data of your email address and name for correspondence with you regarding your enquiry about psychology services or yoga. I only retain the information for the period we are in correspondence and then it is deleted as confidential waste.

I do not use the information you supply via the contact form for marketing purposes or share with third parties.

 

I use icloud when responding to website enquiries. All sessions at iCloud.com are encrypted with TLS 1.2. Any data accessed via iCloud.com is encrypted on the server.

 

What information do I collect?

This section provides detail on how I collect and store your data. For individual therapy, consultation or yoga clients, I gather information which is pertinent to your assessment and to enable me to provide a service to you. Some of the information I may collect is classified as sensitive personal data. This may include (but is not limited to) details of your physical and mental health, relationships and any offending behaviour. If you are referred by a third part, then I will also use information provided by that organisation. 

 

What do I use this information for?

This information is used to contact clients to arrange a therapy session or consultation, for bespoke services or to book onto a yoga course. The information collected also enables me to provide the appropriate service to you.

 

Do I share/store your personal data?

I only use your data in relation to the delivery of my services, and do not use it for marketing purposes or sell to third parties. There are very specific limited counselling reasons why I may need to share/process your data.

 

Legitimate interest

1. It may become necessary during our work together for me to break confidentiality for safeguarding reasons, serious harm to self or others, acts of terrorism or drug trafficking/money laundering. The personal data shared will be adequate and proportionate e.g. the minimum required. Your information may be shared with health professionals & emergency services as appropriate.  

2. Clinical will. In the event of my death or becoming incapacitated a family member will pass a sealed envelope from my secure storage containing name and contact details of my current clients to my clinical supervisor. This is to enable my supervisor to make contact re my situation and to discuss counselling options going forward to maintain your safety. My clinical supervisor follows the same confidentiality system as me.

 

Legal obligation

1. I may be required to share information in your notes if I am issued with a court order.

2. I keep anonymous notes from our sessions in line with the requirements of my  

       professional insurance and the limitation act. Special category data 9 (f) processing is  

       necessary for the establishment, exercise or defence of legal claims or 

       whenever courts are acting in their judicial capacity.

3. I am required to keep financial records for the purpose of tax returns for 7 years.

Consent

1. If you ask me to share your notes/information with other medical professionals or your   

        legal representative. 

 

 

How long do I keep your information? 

1. If you choose not to continue with therapy after your assessment session your information will be disposed of 2 weeks after as confidential waste. 

2. If you choose to continue with counselling I keep client notes that are anonymous and separately name/email address for 7 years after your last session in line with the requirements of my professional insurance. 

3. If you sign up to a workshop waiting list, your information will be deleted once I have contacted you regarding the workshop.

 

All information is stored as confidential data in locked storage, password protected document or encrypted memory stick and destroyed at the end of the data retention period as confidential waste.